Break with the Bureau letter

February 6, 2017

TO: County Farm Bureau Presidents
County Farm Bureau Secretaries
Farm Bureau Women’s Chairmen
Commodity Advisory Committee Members
County YF&R Chairmen
County Agency Managers

Dear Friends:
The Tennessee Farm Bureau’s “Take a Break with the Bureau” will be Tuesday, March 21, 2017 in the War Memorial Auditorium from 8:00 a.m. through 2:00 p.m. Participation of active county Farm Bureau leaders at this event is critical to our organization’s success. We urge each county to be well represented. Plans are as follows:

Who Should Attend
We suggest County Farm Bureau Presidents, Vice Presidents, Legislative Committee Chairmen, County Board Members, Farm Bureau Women’s Chairmen, TFBF Commodity Advisory Committee members, YF&R leaders, and other interested leaders and representatives of the agency force to attend. Additionally, we encourage every county to sponsor attendance for one or more FFA or 4-H members from their county. County secretaries should register by Friday, March 3, 2017 via SharePoint.

The Day’s Activities
“Take a Break with the Bureau” is intended to be an opportunity to meet with your lawmakers at a time convenient for them  to enjoy a “break” from their normal activities of the day. Heavy hors d’ oeuvres will be available throughout the designated time. Because of limited space, we are asking counties to coordinate a meeting with their lawmakers during certain time blocks if possible. Attached is a copy of “Instructions for Take a Break with the Bureau” and the times scheduled for your county to visit with your legislators. Plan on arriving an hour before your set meeting time. Upon arrival to the War Memorial Auditorium, county leaders should report to the Farm Bureau registration desk located in the lobby of the War Memorial Auditorium. Check-in will begin at 7:30 a.m. After checking in, you will have the opportunity to be briefed on current issues by TFBF staff.
Before or after meeting with your lawmakers, we encourage you to visit the Senate and House committee meetings in the Legislative Plaza.

Invitations to “Take a Break with the Bureau”
TFBF will send a formal “Take a Break with the Bureau” invitation to all members of the General Assembly on or before February 9, 2017. We suggest County Farm Bureaus allow time for members to receive their invitations before contacting them. Please call or email your Senator and Representative and ask them to join your group at the War Memorial Auditorium during “Take a Break with the Bureau.” Your contacts will be a key factor in assuring attendance of your lawmakers, and is vital in establishing a time for the lawmakers to meet with your county. It is your responsibility to coordinate appointments with your Senators and Representatives. A follow-up confirmation with your lawmaker’s scheduler a few days prior to the meeting is strongly suggested.

If your Farm Bureau would like to make additional plans with your Senator and Representative such as inviting them to dinner on the evening of March 20 or March 21, we recommend making arrangements as far in advance as possible.

Hotel and Other Arrangements
It is your responsibility to make a hotel reservation through your county office secretary if desired.

County Farm Bureaus
For those who will be attending, please be sure to register on Sharepoint so everyone in your group will have a name badge and the appropriate materials will be available.

If your county does not plan to attend, it is still vitally important to reach out to your lawmaker and invite them to attend at any time in the War Memorial Auditorium. Please let Roxann Sanders, rsanders@tfbf.com, know your county will not be there.

Parking
Parking close to the Capitol can be very difficult. We advise that you arrive early. Potential parking areas are at the Sheraton (623 Union St.) and the Nashville City Library Garage (151 6th Avenue North).

Special Note to County Secretaries
Registration will be on the company Intranet using SharePoint. It will be required that you enter the time your group will be meeting with your lawmakers so we can prepare appropriately. Please refer registration questions to the TFBF Membership Division, Rhonda Humphrey, 931-388-7872, Ext. 2223.

Remember! There is no substitute for the grassroots participation of many quality leaders from your county.

We look forward to seeing you on March 21. If you have any questions, please call your TFBF Field Director or other Farm Bureau staff.

Sincerely yours,

Jeff Aiken                                   Joe Pearson
President                                   Chief Administrative Officer

INSTRUCTIONS FOR “Take a Break with the Bureau”

A. THINGS TO DO:

1. Consult the suggested schedule sheet for the time your county is to visit and make appointments with legislators.
2. Contact your Senator and Representative.
a. Arrange a time to meet them for discussion. (Arrange for scheduled times if possible.)
b. Ask them to confirm the date and time so you will be sure to see them when your committee arrives.
3. Register the names of your County Legislative Committee members who plan to visit the Legislature and times of meetings.
4. Make your hotel room reservations directly with the hotel of your choice, if necessary.

B. GENERAL PROGRAM DURING VISIT:
1. Attend a short legislative briefing with TFBF representatives when you arrive at the Farm Bureau registration desk located in the lobby of the War Memorial Auditorium, 301 6th Avenue North. Name tags for those pre-registered will be available at the briefing.
2. Meet with your Senator and Representative for discussion to:
a. Get better acquainted.
b. Talk over general legislative issues.
c. Express and make clear policy of Farm Bureau. (Committee should study and be        familiar with resolutions ahead of time.)
d. Deal with specific matters to be brought up in the Legislature.
e. Get a commitment if possible.
3. Visit the Capitol or Legislative Plaza to observe the House and Senate in action.
4. Meet with Farm Bureau Representatives briefly before returning home.

C. NOTES:
1. Depending on your legislative districts, coordination and flexibility with other county Farm Bureaus may be necessary to accommodate the legislators’ time needs.
2. In the event your county is unable to attend on the scheduled date and decide to make arrangements for another date please let the Public Policy Division aware of your meeting.

SUGGESTED SCHEDULE FOR COUNTY FARM BUREAUS
TUESDAY, MARCH 21, 2017
8:00 – 11:00 am CDT                                                          11:00 am- 2:00pm CDT
District II:                                                                           District I:
Bedford         Marshall                                                            Benton          Henderson
Cheatham      Maury                                                               Carroll          Henry
Davidson       Montgomery                                                      Chester         Lake
Dickson         Perry                                                                 Crockett       Lauderdale
Giles             Robertson                                                          Decatur        Madison
Hickman       Rutherford                                                          Dyer            McNairy
Houston        Stewart                                                              Fayette        Obion
Humphreys   Sumner                                                              Gibson         Shelby
Lawrence      Wayne                                                               Hardeman    Tipton
Lewis           Williamson                                                          Hardin          Weakley
Lincoln         Wilson                                                                Haywood

 

District IV                                                                           District III:
Cannon            Overton                                                           Bledsoe            Meigs
Clay                Pickett                                                             Bradley             Monroe
Cumberland     Putnam                                                            Coffee              Moore
DeKalb             Scott                                                               Franklin           Polk
Fentress          Smith                                                               Grundy            Rhea
Jackson           Trousdale                                                         Hamilton          Roane
Macon             Van Buren                                                        Loudon            Sequatchie
Morgan            Warren                                                            Marion             McMinn
White

District V:
Anderson        Hawkins
Blount             Jefferson
Campbell         Johnson
Carter             Knox
Claiborne        Sevier
Cocke             Sullivan
Grainger         Unicoi
Greene           Union
Hamblen        Washington
Hancock